How to manage your Team's Calendar

If you are an organization administrator or a scheduling manager, you want to create a calendar schedule for your team. With Teams scheduling feature, we provide a way for all users with Teams to access and manage the team members Calendar.

We often get this question from customers asking how do I make a calendar schedule for my team to manage my team members calendar as well as mine especially in SMBs where scheduling managers are appointed to manage their teacher, coaches, trainer schedules to control the availability in appointment scheduling software.

So, the scheduling manager needs the right tool and access to create, edit and delete multiple calendars scheduled at once for multiple users and groups.

In this article, I will show you how to use day schedule app to easily manage your teams’ calendar in just one place

Create Team member schedule

1. Go to the Schedules page.
2. Click on the New Schedule button and a model will open.
3. Select the Team member you want to create a schedule for, enter the name and specify time zone.
4. Click on the Save button to create a schedule for selected team members.

Create team schedule1158×653 34.5 KB

5. Once a schedule is created, you may change the working hours, add holidays and exclusions etc. to manage the calendar availability

Team scheduling calendar1156×595 29.7 KB

Manage Team member availability

1. Search and select the Team member from the sidebar.
2. If there are multiple schedule for a team member, you may select the particular schedule from the drop-down
3. Change the calendar availability and click on Save button to update the schedule.

Manage Team member schedule and availability1244×699 53.9 KB

Clone a schedule

The clone feature helps to quickly create multiple copies of a calendar schedule instead of adding all the information manually.

1. Select a calendar schedule you want to clone .
2. Click on the dropdown beside “New schedule” on the right corner.
3. Select the Clone this schedule option and a model will open to confirm details.
4. Enter the schedule name, select the team member.
5. Click on the Save button to copy it.

Clone Team schedule1254×677 56.6 KB

Delete Team member schedule

1. Select the team member from the sidebar menu whose schedule you want to delete.
2. Select the schedule from the schedule dropdown.
3. Click on the dropdown in the right corner.

Delete a team member schedule1245×699 57 KB

4. Click on the Delete this schedule button.
5. A confirmation dialog will appear before deleting the selected schedule. Click on Confirm to delete permanently.